Introducing Simple PO Tracker

Purchase order tracking, built by operators.

Built after years of spreadsheet chaos and slow approvals.

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Simple PO Tracker is purchase order management software designed specifically for small businesses to create, track, and approve POs without the complexity or cost of enterprise ERP systems.

01Raise

Raise it in a minute.

Pick the supplier, the job site and the lines. Line totals, tax and the order total are derived, and the PO number carries that business’s prefix.

02Approve

Approval that leaves a name.

Submitting puts it in front of your approvers with the supplier, the site and the total on one screen. Approving writes the name and the time onto the order; returning it to draft is recorded just the same.

03Receive

Half a delivery still counts.

Receiving is recorded per line against the quantity ordered — 3 of 3 beside 48 of 60 — so the order reads partially received on its own.

04Pay

The balance clears itself.

Attaching the supplier invoice marks it billed, then record payments as they go out. Balance due falls out of the lines, costs and payments.

05The list

Every business, one list.

Filter by business, supplier or status. Draft, authorised, approved and completed — with billed, received and paid tracked alongside, and every row carrying the balance still owed.

Start running your
orders properly

01Free to startNo card, no seat count.
02Unlimited purchase ordersAcross every business you run.
03Priced per businessNever per purchase order.
06Pricing

Start for free
while you settle in.

Move up when the second company arrives, and cancel any time.

FreeNo card required
$0forever

Essential PO management

Streamline your purchasing and reclaim your time with simple tracking.

Best for solopreneurs and small teams with a single operator.

✓One business✓Two users✓Unlimited purchase orders✓Approvals with a name and a timestamp
Start free →
ProCancel anytime
$49/ month USD

Scale & multi-business operations

Remove operating bottlenecks and save hours across your business.

Best for growing teams and multi-entity operations.

✓Unlimited businesses✓Unlimited users and approvers✓Price history across suppliers✓Signed orders with a tamper-evident record
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Included either way
Today’s pricing holds for your first year.
·Partial receiving·Roles and approvers·Supplier deposits·CSV import·PDF export·Invoice attachments

Frequently asked questions

What is the best FREE software for tracking purchase orders and managing approvals in a small business?

Simple PO Tracker is built for small businesses that need purchase orders and approvals without a long setup. The free plan covers one business and two people, with unlimited purchase orders, approvals that record who signed off and when, and every order's status in one list.

How does Simple PO Tracker help streamline purchasing workflows and monitor order statuses?

Every purchase order across every business you run sits in one list. Each one moves through Draft, Authorised, Approved and Completed, with separate marks for sent to the supplier, billed, received — including part-deliveries, line by line — and paid, so what is outstanding and what is still owed are always current.

What purchase order software simplifies the approval process for small teams?

An approver opens the order and approves or rejects it in one click. A rejection asks for a reason, which goes back to the person who raised it along with the order. Approved orders lock, so what was signed off cannot be quietly changed, and an admin can set a per-order limit for anyone allowed to approve their own orders.

How does Simple PO Tracker work alongside accounting software?

It is a dedicated purchase order tool rather than an accounting system: teams draft, approve and issue POs here, and each one exports as a PDF to send to the supplier. Orders, line items, receipts and payments export as CSV files that open in Excel, so your accounts stay up to date without an integration to set up.